Exhibit Terms and Cancellation Policy
By submitting this application, we acknowledge that we understand and agree to the following terms and polices:
We understand and agree there will be NO REFUNDS or cancellations unless received in writing by June 1, 2018. There will be a $100 processing fee per company for written cancellations received no later than June 1, 2018.
We agree to have our exhibit booth(s) fully operational and open for business from Noon to 4 PM on Sunday, June 24, 2018.
We will be responsible for our own personnel and for setup and removal of our displays. We understand that NARTS and/or The Westin Riverwalk, San Antonio do not assume responsibility and/or liability for any personal property, displays and equipment lost, stolen, or damaged from function rooms and public areas.
We understand that exhibitors will NOT be permitted to use additional card tables, display racks, fixtures, floor banners (unless you contract for banner space) or screens that extend beyond their space allotment.
We agree that all hospitality suites and auxiliary meetings or events must be arranged through and approved by NARTS.
NARTS does NOT allow any function (tour, event or auxiliary meeting) that conflicts with any scheduled Conference function, including the optional resale shop bus tour. We reserve the right to postpone, delay or cancel ANY function conflicting with an official NARTS function.
Exhibitors may not assign, sublet or share the exhibit space they contract for with another company and may not advertise or display goods/services, other than those developed, manufactured, distributed or sold by them in the regular course of business. Exhibitors are prohibited from having representatives of any outside firm which is not registered as an exhibitor to solicit business, or take orders in the exhibitor¹s space.
We agree to pay NARTS $10 - $75 per box (according to weight) for all box handling fees within 30 days of invoice. Box handling fee pricing will be included with labels. Fee will be charged for the actual number of boxes received at the hotel, not for the number of labels requested.
Distribution of promotional materials during Conference is not allowed outside of SourceMart without express permission of the meeting planner.
NARTS does NOT allow the display, sale or advertisement of any counterfeit merchandise during or surrounding any NARTS function.
Exhibitors and their representatives agree to conduct themselves in a manner appropriate for a gathering of professionals. Harassment, inappropriate or disruptive behavior may result in the company and/or person(s) representing the company being asked to leave the event (without refund) or facility and prohibit further Conference participation at the sole discretion of the Staff and/or Board of NARTS.
NARTS has sole discretion as to placement of booths.
NO food or beverage may be dispersed to attendees at your booth as per hotel regulations.
NO games, photo booths, selfie stations or any form of entertainment allowed in or around your booth.
NO ONE UNDER THE AGE OF 18 IS PERMITTED AT ANY CONFERENCE FUNCTION.